Terms and conditions
“VALTELLINA WINE TRAIL”
“VALTELLINA HALF WINE TRAIL”
"SASSELLA WINE TRAIL” (Competitive and non-competitive)
art. 1 – ORGANISATION
The sixth edition of the semi self-sufficient trail running races, the ‘Valtellina Wine Trail’, ‘Valtellina Half Wine Trail’ and the ‘Sassella Wine Trail’, will be held on Saturday 10th November 2018 under the organisation of the ASD Valtellina Wine Trail in collaboration with the Comune di Sondrio, and with the backing of the Comunità Montane and the respective communes through which the races pass. The races are environmentally friendly and will not cause any damage to, or impact on, the environment through which they pass. The races are classed as competitive with regard to the affiliation with the CSEN Italian Athletics Federation. The ‘Sassella Wine Trail’ may also be run in a non-competitive nature.
art.2 – ATHLETES’ ACCEPTANCE OF THE RULES
By registering for one of the three following races: ‘Valtellina Wine Trail; Valtellina Half Wine Trail; Sassella Wine Trail (competitive and non-competitive)’, participants hereby wholly accept the rules and regulations outlined in this document. A participant’s registration for the races and subsequent signing of this document obliges the participant to respect these rules and regulations, and expressly exonerates the organizers from all liability, civil or penal, caused by any incident or accident that results in the athlete or the athlete’s possessions sustaining damage or injury during or as a consequence of the following events: ‘Valtellina Wine Trail; Valtellina Half Wine Trail; and the Sassella Wine Trail.’ The races will all take place and abide by the rules and regulations presented in this document. Any alterations will be announced on the event website.
art. 3 – GENERAL INFORMATION
The ‘Valtellina Wine Trail’ is a trail running race with a distance of approximately 42km and 1700 metres of climbing/descending; the ‘Valtellina Half Wine Trail’ is a trail running race with a distance of approximately 21km and 910 metres of climbing/descending; the ‘Sassella Wine Trail’ is a trail running race with a distance of approximately 12.4km and 550 metres of climbing/descending. All three races follow trails, mule paths, vineyards, farm tracks and tarmacked roads. The ‘Valtellina Wine Trail’ is due to start at 14:00 in Tirano, the maximum time permitted is 7h30’. The ‘Valtellina Half Wine Trail’ will start from Chiuro at 14:00 with a maximum time of 7h30’. The ‘Sassella Wine Trail’ will start in Castione Andevenno at 10.00 am.
art. 4 - PARTICIPATION
The three races are open to everyone, male and female, aged 18 years or older on the day of the competition. Each participant must fulfil the requirements stipulated in article 6a. Participants in the non-competitive ‘Sassella Wine Trail’ must meet the requirements stipulated in 6b. Participation in all three races requires a level of training and fitness to cope with strenuous exertion, and sufficient clothing should be worn on race day, when the temperature could be between -5˚C and +30˚.
art. 5 – SEMI SELF-SUFFICICENCY. PARTICIPATION IN THE “IO NON GETTO I MIEI RIFIUTI” [I do not litter]
The races are fundamentally run in semi self-sufficiency with respect to fluid and refreshments. There are feed stations along each route with fluids and solids. Pacing and carrying/feeding support by non-registered runners is not permitted during the race. The races adhere to the ‘io non getto i miei rifiuti’ [I do not litter] campaign and athletes are expected to respect the environment in which the event takes place. Competitors found not showing due respect for nature will be reported for misconduct and may be disqualified
art. 6 – REGISTRATION LIMITS
Registrations open on 10 June 2018 and close when the predetermined maximum number of entries is reached.
art. 6 a REQUIREMENTS FOR PARTICIPATING IN ONE OF THE THREE COMPETITIVE RACES
Entrants must fulfil one or more of the following criteria:
Athletes permitted to take part must be older than the junior categories and upwards.
Be a member of the Italian Athletic Federation FIDAL (showing a valid membership card and medical certificate for participation in athletics – other sports will not be recognised).
Possess a Mountain and Trail RunCard or RunCard
Be a member of CSEN.
If needed, the option to purchase a CSEN membership can be selected for an additional 10 euros.
All participants must be in possession of a valid medical certificate for participation in athletics that is valid for the date of the race.
Foreign athletes may compete in the races providing they are a member of a foreign athletics federation in their home nation. For insurance reasons if an athlete does not meet this requirement, the athlete will be expected to purchase a CSEN membership for an additional 10 euros. These athletes will also be required to produce a valid medical certificate when collecting his/her race number, or alternatively self-declare to fulfil Italian legislation.
To participate in one of the three races, all participants must be in possession of a valid medical certificate specifically for participating in athletics, and recognised officially by the athlete’s home nation, independent of any membership to a running club or federation.
All athletes will be required to produce his or her valid medical certificate when collecting his/her race number, if has not previously been submitted alongside the original entry. A copy of the medical certificate must be submitted alongside a signed Liability Declaration (available when collecting race numbers).
In the absence of satisfying the requirements and failure to produce any of the above-mentioned documents, participants will not be allowed to collect their race number and therefore will not be permitted to partake in the race. In such an event, the participant will not be reimbursed.
art. 6b. PARTICIPATION IN THE SASSELLA WINE TRAIL NON-COMPETITIVE
For the non-competitive ‘Sassella Wine Trail’, the results published post-race will consist of an alphabetical list of finishers and their respective times. There will be no official results published for this recreational running event. The non-competitive ‘Sassella Wine Trail’ is open to everyone. Participants under the age of 18 must be accompanied by a responsible adult. The stipulations regarding membership to an athletics federation and a valid medical certificate do not apply to the non-competitive event. (However, medical certificates are advised).
art. 7 – ENTRY FEE
Race 21km LIMIT REACHED, ENTRIES CLOSED
Race 42km LIMIT REACHED, ENTRIES CLOSED
As stipulated in these race rules, entry fees include:
Race 12.4km (competitive and non-competitive):
Start pack with personalised start number and timing chip, technical commemorative gift, bus transfer from Sondrio to the start, bag drop at the start for collection in Sondrio at the finish, massage, finish line feed zone, post-race meal voucher
Races 21km and 42Km
Start pack with local delicacies, technical commemorative gift, personalised start number with timing chip, train ticket to reach the respective starts from Sondrio, bag drop at the starts for collection in Sondrio at the finish, massage, finish line feed zone, and post-race meal voucher
art. 8 – ENTRY FEE REFUNDS
Entry fees are non-refundable. Entries may be re-allocated to another athlete for a one-off fee of 10 euros providing the organisation are informed of this change BEFORE 25 October.
art. 9 – OBLIGATORY KIT
Start numbers must be visible throughout the entirety of the competition.
42 km Race: Athletes must have a functioning head torch
Athletes are required to carry any obligatory kit that may be announced prior to the event by the organising committee, published on the valtellinawinetrail.com website or during the pre-race briefing on the Friday prior to the event. Any athletes found without any of the required kit will be penalised. Kit checks will take place during number collection, at the start line and spot-checks along the course.
art. 10 – NUMBER COLLECTION AND RACE PACKS
The race office will be open for start number collection from 15.00 – 20.00 on Friday. The race office will be located in the finishing zone in Piazza Garibaldi, Sondrio. On race day, Saturday, participants in the Sassella Wine Trail will be able to collect start numbers from 8.30 am onwards at the start in Castione. For the 21 km and 42 km events, bib collection will run from 12.30 onwards in Chiuro and Tirano respectively.
The race packs for the 21 km and 42 km races will be handed over in the race office upon receipt of the correct voucher that will be contained within the race number envelope. Should an athlete not collect their race pack on the Friday, they will be permitted to do on the Saturday upon completion of their race.
Start numbers may only be collected by the individual upon presentation of his/her identity document, a copy of his/her valid medical certificate (not required for FIDAL athletes), and the provided Liability Waiver that the athlete is required to sign when collecting their start number. The start number must be visible throughout the entire race and may not be folded, disguised or distorted in any way. Each athlete must cross the timing mat at the respective start lines and enter the closed-off starting zone. It is the athlete’s individual responsibility to ensure he or she passes over the timing mats correctly at each checkpoint; athletes failing to register at checkpoints can cause issues and any subsequent expenses incurred must be met by the athlete. The race number serves for entrance on the shuttle buses, feed stations, refreshment zone, showers, bag collection and the post-race meal.
art. 11 – ATHLETES’ BAG DROP
At each of the respective race starts in Tirano, Chiuro and Castione Andevenno athletes will be able to drop off a kit bag that will be transported back to the finish in Sondrio to be collected upon arrival. Please avoid putting valuables or fragile objects in the kit bag for bag drop. All of your items must be enclosed within the bag. The organising committee do not accept any responsibility in the event of loss or damage during the transport of the bags. Bags will be available for collection in Sondrio. The bag retrieval zone will be signposted.
art. 12 – SECURITY AND MEDICAL ASSISTANCE
Rescue call-out stations will be located at key points along the route as defined by the organisation and at the feed stations. There will be a team of medics at the finish zone. Rescue posts are authorized to assist any person in danger with the appropriate and conventional medical measures as set out by the organization. Rescuers and medical staff are permitted to remove any competitor from the race who they deem incapable of finishing the course. Competitors deemed to be at risk are evacuated at the discretion of the rescue staff. If deemed necessary, and for the sole interest of the safety of the rescued person, an official rescue organization will be called upon which, from that moment on, will direct the operation and put into action any suitable measures, e.g. a helicopter rescue. The cost arising from such an exceptional rescue operation must be met by the rescued person. A competitor calling on a doctor or a rescuer submits him or herself to their authority and undertakes to accept their decisions.
art. 13 – CHECK POINTS AND FEED STATIONS
The passage of athletes at checkpoints or rescue points will be verified either by chip or manually. Only athletes with a visible start number will have access to the feed stations. The website will publish the map of the race with feed stations and rescue points clearly marked. A number of random mobile control posts will be set up in places other than the rescue and refreshment posts. Their position will not be communicated by the organization.
art. 14 – MAXIMUM TIMES AND CUT-OFF TIMES
The maximum time allowed for the 21 km and 42 km races is 7 hours 30 minutes. The race map will show the main checkpoints where cut-offs will take place and the respective times. These cut-off times have been calculated to allow participants to reach the finish in Sondrio within the maximum 7h 30’ while allowing sufficient time for refuelling and rests at the feed stations. In order to continue the race, participants must have departed the checkpoints prior to the predetermined cut-off times. If participants fail to do so, they will be disqualified and their start number must be handed in. Participants may continue the race without their number; however, they will do so at their own risk and the organising committee assume no responsibility. In the event of bad weather and/or for reasons of security, the organisation reserves the right to amend the route, modify the cut-off times, suspend the race or postpone the start. The Valtellina Half Trail 21km and the Sassella Wine Trail 12.4km do not contain any cut-off times. The Valtellina Wine Trail 42km has one cut-off time at KM 26.2 on the pedestrian bridge over Val Fontana in the district of Chiuro at 18.30 in the evening.
art. 15 – WITHDRAWAL AND REPATRIATION
In the event of early withdrawal from the race, an athlete must inform the closest staffed checkpoint, who will invalidate his or her race number and organize the athlete’s safe return to the finish zone. In case of failure to notify a withdrawal and the subsequent search for a participant, any costs arising will be charged to the participant
art. 16 – PENALTIES AND DISQUALIFICATIONS
Marshalls at checkpoints may at any time check your obligatory kit along the route and ensure you are respecting the rules. If any participant is found without one of more pieces of the obligatory kit, they will be immediately disqualified without the option to appeal. Should any of the post-race imagery or footage show an athlete without the required kit, disqualifications may occur. The race organisers may disqualify participants for breaking rules, such as: start number not shown visibly; swapping numbers without official authorisation; not passing properly over timing mats at a checkpoint and subsequently not registering; not fulfilling the obligatory kit requirements; using public transport during the race; leaving a checkpoint after the cut-off time; doping or refusal to partake in a doping control; receiving help outside the authorised zones; ignoring a fellow athlete in need; accepting personal support outside of the designated feed zones; littering; leaving belongings behind along the course; interfering, insulting or abusing other runners, members of the race staff, or race volunteers; the refusal to be controlled by a medical staff during the race.
Respect yourself: no cheating neither before, nor during the race;
Respect other athletes: provide support if you witness a fellow athlete in distress.
Respect volunteers: volunteers participate for the pleasure of being present and willingly give up their time to make the race a success.
art. 17 – RACE CHANGES TO THE ROUTE OR CUT-OFF TIMES – RACE CANCELLATION
The organisation reserves the right to alter the race routes, the location of the emergency services and the feed stations at any moment without prior announcement. In the event of adverse weather conditions (thick fog, snow blizzards, strong storms) that may put athletes at risk during the race, the organisation reserve the right to postpone or cancel the race; the race routes may be modified or shortened; or the race may end at an earlier stage on the route. Athletes will not receive any refunds or compensation if the event is postponed or cancelled.
Art. 18 – THE ROUTE AND MAP OF THE ROUTE
The routes of the ‘Valtellina Wine Trail’, ‘Valtellina Half Wine Trail’ and ‘Sassella Wine Trail’ will be published online on the Valtellina Wine Trail website. All three races will be well marked.
art. 19 - INSURANCE
The organization has taken out a civil liability insurance for the duration of the event. Participation is under the full responsibility of the participants, who agree to renounce all claims against the organization in the event of loss, damage or other consequences that may arise as a result of the athlete’s participation in the race. When collecting his or her start number, the athlete must sign a liability waiver.
art. 20 – RESULTS AND PRIZES
The results will only contain the athletes who finish the race in Sondrio and are registered as crossing over the finish line. There are no cash prizes but all finishers will receive a commemorative ‘finisher’ gift. The fastest finishers (males and females) will be awarded non-cash prizes. The overall results for the three competitive races will be compiled in a list.
art. 22 – RIGHT TO IMAGES
Each participant expressly agrees and gives authorisation to the organisation and their partners to use his/her image, photos and/or videos for marketing and promotional purposes.
Voluntary enrolment and subsequent participation in the race indicate the full acceptance of these rules and any changes made. By enrolling, the participant releases the organizers from any liability, both civil and criminal, for personal injury and/or damage caused by him/herself or indirectly.